Widgit Online: User types in Group Accounts

There are 3 user types in Widgit Online Group Accounts and they have different roles and permissions assigned to them.

• Administrators
• Managers
• Users

There can be any combination of user types within a Group Account.

Administrators

Administrators have the highest level of access and have a complete overview of the Group Account.

They can:

• Create and edit documents in:
  • My Documents
  • Shared Folders
  • Any User's or Manager's folders
• Publish and unpublish any document
• Manage wordlists for themselves and the group
• Browse all unpublished files
• Browse all published documents

Administrators can create users up to the maximum number of users allowed for the group type.  They can create and edit any user type, including Managers and other Administrators.

The person setting up the Group Account will automatically be an Administrator but more Administrators can be added. 

Please note: We recommend that staff are set up as either Managers or Administrators and students/clients should be set up as Users.

Managers

Managers have the second highest level of access. 

They can:

• Create and edit documents in:
  • My Documents
  • Shared Folders
  • Any of their User's folders
• Publish and unpublish their own and their managed User's documents
• Manage their own wordlists
• Browse their own and their Users' unpublished files
• Browse all published documents

Managers can create Users up to their own permitted allocation but can only edit their own Users.

Users

Users have the most restricted access.

They can:

• Create and edit documents om 
  • My Documents (if they have a My Documents folder)
  • Shared Documents (that they have permission to access)
• Publish and unpublish their own documents (if they have permission to do so)
• Browse their own and shared unpublished files
• Browse all published documents

The Administrators and Managers can edit their Users and decide the permissions for all of their allocated Users.